Promoting and stimulating knowledge and interest in the study of genealogy

BY-LAWS OF THE PORTAGE COUNTY CHAPTER

OF THE OHIO GENEALOGICAL SOCIETY

                     

ARTICLE I:  Name

 

The name of this organization shall be the Portage County Chapter No. 67 of the Ohio Genealogical Society.

 

ARTICLE II:  Purpose

The objectives of this Chapter are:

 

1.     To support the objectives of the Ohio Genealogical Society.

2.     To create and build interest in preserving and collecting genealogical records of Portage County and the State of Ohio, and to 

         take an active part in making them available for public use.

3.     To cooperate with the historical societies of the county in their efforts to preserve and collect historical materials 

4.     To publish whenever possible genealogical and historical materials.

5.     To encourage active membership in the Portage County Chapter and the Ohio Genealogical Society.

6.     To assist members in their own genealogical research.

 

ARTICLE III:  Membership

 

Section 1:     Interested persons may become members of the Portage County Chapter of the Ohio Genealogical Society upon

                      payment of annual dues to the Chapter Treasurer. 

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Section 2:     Not less than fifteen (15) members of the Portage County Chapter must also be paid members of the Ohio Genealogical

                      Society in order for the Chapter to retain its charter   

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Section 3:     Annual Chapter dues shall be the amount determined at the Annual Meeting and are due January 1st of each calendar

                      year.

 

ARTICLE IV:  Elected Officers

 

Section 1:     The elected officers of the Portage County Chapter shall be:  President, Vice President, Secretary and Treasurer.

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Section 2:     TERM:  Elected officers shall hold office commencing at the close of the Annual Meeting for a term

                       of  two (2) years or until the close of the meeting at which their successors are elected.  Not more than one (1) member

                       of an immediate family in the same household shall hold office in the Chapter at a time.

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Section 3:     ELIGIBILITY:  No person shall be eligible for office who has not been a member of the Portage County Chapter for one

                      year. 

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Section 4:     NOMINATION:  A Nominating Committee of three members shall be chosen per Robert’s Rules of Order, Newly Revised. 

                       It shall be the duty of this committee to nominate candidates for each office to be filled.   Each nominee must consent

                       to his/her nomination. Candidates shall be announced in the next current newsletter.  Additional nominations may be

                       made from the floor prior to the election, provided that the nominee has previously consented.  

 

Section 5:     ELECTION:  Officers shall be elected by secret written ballot or a show of hands during the Annual Meeting. Election shall

                       be by majority vote of those members present and voting at the Annual Meeting.

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Section 6:     VACANCIES:  In the event of a vacancy or failure to meet the requirements of any office, the President shall appoint any

                       suitably qualified and willing member to fill the vacancy, subject to the concurrence of a majority of the remainder of

                       the Executive Board.  However, should the office of President be vacant, the Vice President shall succeed to the office

                       for the remainder of the term.

 

ARTICLE V:  Duties of Elected Officers

 

Section 1:     PRESIDENT:  It shall be the duties of the President:

                       (1) To be a member of the Ohio Genealogical Society as per the OGS by-laws.

                       (2) To preside at all Chapter meetings.

                       (3) To appoint all committees except in the case of the Nominating Committee which will be chosen per Robert’s Rules 

                             of Order, Newly Revised.

                       (4) To enforce all laws, regulations, and requirements of this Chapter and of Ohio Genealogical Society as they pertain to

                             this Chapter.

                       (5) To fill vacancies as specified in Article IV, Section 6 of these By-laws.

                       (6) To call meetings of the Executive Board when necessary but at least twice per year.

                       (7) To call special meetings of the Chapter when necessary.

                       (8) To serve as ex-officio member of all committees except the Nominating Committee.

                       (9) To perform such other duties as may be required for the welfare of this Chapter and of the State Society.
 

Section 2:     VICE-PRESIDENT:  The Vice President shall:

                       (1) Preside in the absence of the President.

                       (2) Assist the President in carrying out the duties of that office.

                       (3) In conjunction with the Executive Board, be responsible for the planning of monthly programs.

                       (4) Succeed to the office of President in the event of its vacancy.

 

Section 3:     SECRETARY:  The Secretary shall:

                      (1) Keep an accurate record of the business transacted at all Chapter meetings and Executive Board meetings.

                      (2) Assist the President with Chapter correspondence.

                      (3) Maintain a list of members and guests in attendance at all Chapter meetings and Executive Board meetings.

                      (4) Maintain a permanent list of all Chapter members and officers for each year.

 

Section 4:     TREASURER:  The treasurer shall:

                       (1) Collect all dues and other moneys paid to this Chapter.

                       (2) Keep an accurate record of all financial matters of this Chapter.

                       (3) Deposit Chapter funds in such depository or depositories as the Executive Board directs.

                       (4) Pay all bills upon arrival.

                       (5) Maintain a current register of paid Chapter members.

                       (6) Make monthly financial reports to the membership at all regular meetings.

                       (7) Submit an annual financial report at the close of each fiscal year showing income from all sources, and classifying

                            and summarizing expenditures in a form suitable for use in filing a return for the Internal Revenue Service.

 

ARTICLE VI:  Duties of Appointed Officers  

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Section 1:      HISTORIAN: The Historian shall:

                       (1) Have custody of all chapter genealogical and historical collections.

                       (2) Collect items of local genealogical and historical interest throughout the County.

                       (3) Make an annual report to the membership at the Annual Meeting.

 

Section 2:     PUBLICITY COORDINATOR:  The Publicity Coordinator shall be charged with the responsibility of publicizing in all

                      possible media the activities, aims, and accomplishments of this Chapter.

 

Section 3:    NEWSLETTER EDITOR:  The Newsletter Editor shall be responsible for the compilation and publication of this Chapter's

                      newsletter.

 

Section 4:   PUBLICATIONS CHAIRPERSON:  Publications Chairperson shall be responsible for Chapter publications and publications 

                    distribution.

 

ARTICLE VII:  Executive Board

 

Section 1:    The Executive Board shall consist of all currently elected and appointed officers of this Chapter and all past presidents of

                      this Chapter who are currently members of the Chapter may serve as nonvoting ex-officio members.  

 

Section 2:    Meetings of the Executive Board shall be called by the President but no less than twice per year.

 

Section 3:    The Executive Board shall have charge of all business affairs between Chapter meetings and make recommendations to

                      the membership.

 

Section 4:    The Executive Board must approve all of the President's appointments to vacant offices by a majority of the remaining

                      members of this Board.

 

Section 5:    Two-thirds of the Executive Board shall constitute a quorum.

 

ARTICLE VIII:  Meetings

 

Section 1:     The membership of the Portage County Chapter of OGS shall meet regularly.

 

Section 2:     The Annual Meeting shall be for the purpose of receiving reports and electing Chapter officers.

 

Section 3:     Special meetings may be held when deemed necessary and called by the President.

 

Section 4:     The members present at any membership meeting shall constitute a quorum.
 

ARTICLE IX:  Amendments

 

These By-laws may be amended at any regular meeting of the Chapter by a two-thirds vote, provided that the amendment has been presented in writing  not less than two (2) weeks prior to the meeting at which the voting will take place.  An amendment shall become effective at the close of the meeting at which it was adopted.  

 

ARTICLE X:  Parliamentary Authority

 

In the conduct of meetings, Robert's Rules of Order, Newly Revised, shall be the authority insofar as they do not conflict with these By-laws.

 

ARTICLE XI: Dissolution:

 

Section 1:     All of the foregoing are for carrying out the work of the Chapter for educational purposes and to operate solely for

                      educational purposes as provided in Section 501(c)(3) of the Internal Revenue Code, Revised.
 

Section 2:     Should the organization be unable to fulfill its stated purpose, it may be dissolved upon the affirmative vote of a

                      majority of the current Executive Board members.  The Executive Board shall thereupon take such action as may be

                      necessary to complete all affairs of the organization and to effect the termination of its corporate existence.
 

Section 3:     In the event of dissolution, all Chapter properties real, tangible, and intangible shall be placed in the care of a similar

                      nonprofit genealogical organization or organizations within Portage County exempt under Section 501(c)(3) of the

                      Internal Revenue Code, Revised.